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Corporate training tracking portal for employees

A corporate training portal is where L&D keeps a completion record for each person and course, employees open the course material, and anyone with overdue training gets a reminder by date.

Pattern: Tracking

Describe it to EachEntry

“We need to track mandatory training for 200 staff: who has completed which course, how many are compliant, the course material, and reminders when someone's training is overdue.”

Viewing as

Completion records

Completion records

Data protection essentialsHannah LeeSalesOct 16, 2026Overdue
Anti-bribery and gifts policyHannah LeeSalesNov 6, 2026Assigned
Information security awarenessHannah LeeSalesNov 13, 2026Certificate uploaded
Fire safety and evacuationHannah LeeSalesJan 1, 2027Completed
Secure coding basicsLiam NovakEngineeringOct 20, 2026Overdue
Secure coding basicsSofia MarchettiEngineeringOct 20, 2026Overdue
Anti-bribery and gifts policyOmar FaroukFinanceOct 9, 2026Overdue
Data protection essentialsOmar FaroukFinanceOct 16, 2026Completed
Data protection essentialsRuth KamaraFinanceOct 30, 2026Certificate uploaded
Safe lifting and handlingBen AdeyemiOperationsOct 30, 2026Certificate uploaded
Safe lifting and handlingGráinne O'NeillOperationsOct 30, 2026Assigned
Data protection essentialsTom WhitfieldSalesOct 16, 2026Completed
Anti-bribery and gifts policyAisha RahmanSalesNov 6, 2026Completed
Fire safety and evacuationDan KowalskiEngineeringNov 27, 2026Completed

Showing 1–14 of 14

Powered by EachEntry

In plain English

How EachEntry sets it up

EachEntry gives every employee and L&D lead a sign-in of their own. Each employee sees only their own completion records. It covers completion & compliance. Completion records, course material, live sessions and who to ask live in EachEntry's own database, so there's no spreadsheet to keep in sync.

What it does

01

One row per person per course, with the due date beside it

Training records were split between a course platform nobody logs into and a spreadsheet L&D rebuilt before each compliance review. In EachEntry L&D keeps a completion record for every person and course, with the department, due date, status and certificate. When someone asks who still owes data protection, the answer is a filter, not an afternoon.

Tables to manage recordsDone by: L&D lead
02

L&D reads the compliance numbers off the Home page, counted live

Working out compliance meant counting ticks in a spreadsheet and hoping it was the latest copy. In EachEntry the Home page counts completion records, and how many are completed or overdue, straight from the table. The number in the quarterly board report stops depending on who counted last.

Counts, totals & averagesDone by: L&D lead
03

Employees open course slides and policies from their own training page

Course material went out as email attachments and sank under forty other emails by lunchtime. In EachEntry L&D uploads slides, handouts and policy documents against each course, and employees open them from the page where their training lives. Nobody digs through a shared drive for the fire-safety deck the day it's due.

File attachmentsDone by: Employee
04

Overdue training nudges the person who owes it, not the whole department

Chasing overdue courses meant L&D sending the same all-staff email and hoping the right people read it. In EachEntry each completion record carries a due date, and the person it belongs to gets a reminder in the portal and by email when it's due or past it. The finance team stops getting nagged about secure coding.

Notifications & remindersDone by: Employee

Who sees what in a corporate training portal

Every person signs in to their own view. This is what each role in the demo gets.

Employee

Sees only their own completion records.

Pages
Home, My course material, My training, Live sessions, Training policy

L&D lead

Sees every completion record in the portal.

Pages
Home, Completion records, Overdue, Due dates, Course material, Live sessions
Can start
Add course material

What’s in the corporate training portal template

The tables and fields EachEntry sets up for this portal. Describe your own version and change any of them in the editor.

Completion records

  • Course (text)
  • Employee (link)
  • Department (choice: Sales, Finance, Operations, Engineering)
  • Due date (date)
  • Status (choice: Completed, Overdue, Assigned, Certificate uploaded)
  • Completed on (date)
  • Certificate (file)

Course material

  • Material (text)
  • Course (choice: Data protection essentials, Anti-bribery and gifts policy, Fire safety and evacuation, Information security awareness, Safe lifting and handling, Secure coding basics)
  • File (file)
  • Format (choice: Slides, Policy, Handout, Video link)
  • Added (date)

Live sessions

  • Session (text)
  • Date (date)
  • Time (time)
  • Course (choice: Data protection essentials, Anti-bribery and gifts policy, Fire safety and evacuation, Information security awareness, Safe lifting and handling, Secure coding basics)
  • For (text)
  • Where (text)

Who to ask

  • Name (text)
  • Role (text)

The parts behind this portal

Each one reads and writes the same records, so a form, its approval and the status page someone checks are one system. How EachEntry builds a portal

Collect

1 part

  • File attachments

    Upload and view files on the record they belong to, not in a folder named FINAL v2.

Decide

1 part

  • Reminders by date

    Renewals, expiries and overdue work, in an in-app inbox and by email.

Share

2 parts

  • Tables

    Search, filters, sorting, inline add and edit. The spreadsheet, minus the sharing accident.

  • Counts, totals & averages

    Live figures over the records a viewer is allowed to see.

Control

3 parts

  • Who sees which records

    Each person sees their own records, the ones assigned to them, or the ones they manage. Fields can be hidden per role. EachEntry sets this up from your description, and you can adjust it in the editor.

  • Passwordless sign-in

    A sign-in link by email, by default. Password sign-in if you'd rather.

  • Your brand

    Your domain, your colors, your logo. Members see you.

Frequently asked questions

An employee signs in with a link sent to their email and lands on Home. They see Home, My course material, My training, Live sessions and Training policy, and only the completion records that are theirs.

You invite them. Each person gets a sign-in link by email, with no password to set, and lands in the role you chose for them.

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